Tag Archives: Job Scheduling

Evolutionary Trends in Field Service Scheduling Software

There was a time when field service companies relied on paper and pen scheduling methods. Then with the time, the service scheduling process became a bit more complex. To help them in the process, paper pad and printed calendar gave way to spreadsheet based scheduling.  These minor improvements helped were not sufficient in resolving  the problems and complexity of service management.

Today, new generation of field service software like Field Force Tracker are revolutionizing the field service industry.  Field Force Tracker efficiently manages scheduling of work force. It is very easy to move around schedules and re-assign resources as needed.  This leads to better utilization of resources.

Changing Field Service Needs

Across industries, modern-day customers demand new levels of real-time communication and visibility when it comes to field service. Unfortunately, legacy solutions and approaches limit organizations from satisfying these growing expectations. The good news is that field service scheduling software is evolving to help deliver exceptional service without compromising profitability. As technology changes the very nature of software, your organization should look for opportunities to take advantage of new capabilities that improve your bottom line and customer satisfaction ratings.

Improving Customer Communication

Outdated processes and technology once forced customers to “start from scratch” each time they interacted with a company or service rep. When it comes to scheduling services, customers increasingly want streamlined communication – and they want it via the channel of their choice.

Today, your service organization can pick up where it left off with customers, no matter the channel. Whether a customer sent an email, used online chat, or spoke to a rep on the phone, the latest field service scheduling software can log these interactions. That means anyone in your company interfacing with the customer has all relevant knowledge at their disposal. And this directly translates into a personalized interaction, leaving customers beaming with pleasure instead of fuming in frustration.

Making Dispatch and Work Order Management More Efficient

There will come a day when customers expect on-demand service. Until that time arrives, your field service organization can at least make the manual dispatch process more automated. Calling upon the algorithms and automation enabled by today’s technology, you can bring dispatch into the modern era.

The likes of emergency protocols, traffic protocols, and real-time updates are enabling dispatch models and modules that allow dispatch professionals to maintain a level of efficiency never before thought possible.

Imagine having access to real-time route information, tech activity while on-site, and notices when jobs are completed. Such insights make it possible for your dispatch manager to keep track of field technicians and job status with ease. And what about being able to predict travel issues (such as traffic congestion and seasonal weather disruptions) to reduce idle time, better plan travel time, and allow for backup resources to step in quickly when necessary?

Field Force Tracker Can Do This All Today

Smart field service scheduling software can also map service technicians’ schedules against customer needs to identify opportunities for greater efficiency. As a result, your organization can assign a mix of high and low priority jobs to technicians, reserving capacity for emergency work without impacting the overall flow of assignments. Moreover, today’s software can deliver alerts and real-time updates so your leadership team is aware of scheduling concerns – and improvements.

Hand in hand with this, relational databases and predictive intelligence are unlocking greater personalization. Picture using predictive software to analyze data gathered across all company systems and get insights that enable proactive work order management. This same technology can be used, for example, to identify the percentage of customers experiencing the same issue, pinpoint when they are likely to experience the issue, and understand the average amount of technician time required to address the issue. By proactively scheduling time to replace or update parts or products before an issue occurs, your field service organization can ensure customers don’t experience disruption – and do it as efficiently as possible.

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Delivering Seamless Experience to Customers

We all know that the modern businesses have revolutionized customer interactions. When it comes to field service, the demand for better experiences is real. Specifically, customers crave a way to understand technician location and exact arrival time. Fortunately, field service scheduling software and other advanced technology is evolving to enable more personalized, real-time interactions.

 

Waiting for a field service visit – or dealing with a tardy or no-show technician – all can be detrimental to the overall customer experience. Combine this with the fact that most field service organizations still rely on phone calls to communicate with customers, and it’s easy to see why customers feel exasperated.

 

Streamlining the appointment booking process can go a long way to improving the customer experience. Customers hate feeling they are wasting valuable time waiting for a technician to arrive. Your organization can use scheduling software that empowers them to book a day and time of their choice – through their preferred channel, whether that be mobile, web, or via phone.

Utilizing Mobile Solutions

Another way to enter the modern era is to outfit your field service dispatch center and technicians with real-time mobile tracking and, social media channels such as social media and SMS texts. Mobile tracking enabled via your website or custom app empowers your customers to keep tabs on the technician’s location. At the same time, communicating with customers via social media or text brings them the real-time interaction that eases their worries about when and if a technician will show up.

Sometimes the resolution to a customer issue requires a repair away from the customer’s location, such as repairing a downed telecommunications line. These scenarios can be especially frustrating for customers who feel blind to the repair process. In addition, answer the call by outfitting your technicians with wearables such as smartwatches. Using these, they can transmit service data and job updates via voice recognition back to headquarters. By bringing your techs online while on the job, you are empowered to deliver real-time updates to customers across all channels.

Delivering consistently good customer service and keeping pace with ever-evolving customer demands is no small feat. However, by taking advantage of the latest field service scheduling software powered by advanced technologies, your organization can satisfy expectations efficiently. That means you grow your competitive advantage and your profits.

Best Field Service Software

About Field Force Tracker

Field Force Tracker (http://www.fieldforcetracker.com) is a leading global provider of its award winning mobile workforce solutions for service-based businesses of all sizes delivered as software-as-a-service (SaaS). Our solutions enable businesses of all sizes (from 1 user to 10,000 users) to meet the challenges associated with managing and running complex service operations. It helps in improving the productivity of their mobile workforce.

With Field Force Tracker, customers can create service schedule and route quickly, dispatch sooner, collect correct information at once in the field and invoice faster. The field service software makes it easy for users to eliminate waste, get more done in less time and be more profitable.

Field Force Tracker is a wholly owned unit of Rapidsoft Systems Inc. (http://www.rapidsoftsystems.com). Rapidsoft Systems, Inc. has its main office in Princeton, NJ, USA, a US R&D Center in Mercerville NJ, and sales, support and development offices in Palo Alto, CA, USA, Singapore, Dubai (UAE), Bombay, and Noida (India).

Efficient Scheduling For Field Service Management

A field service office is a busy office. With dispatchers trying to keep track of jobs, calls and work schedule of each employee, there can be a quite chaotic environment. The old paper and blackboard method scheduling no longer can provide efficient scheduling for a busy office.

For managing a large work force or for saving time in scheduling jobs, you need an efficient job scheduling software like Field Force Tracker. Field Force Tracker with its powerful scheduling capabilities can make it easy to schedule jobs, change schedule and assign and reassign jobs with simple clicks. Mobile Users get notified right away.

Challenges of Job Scheduling

Working in field service you face some pretty unique challenges. Companies with a field service operation often cover a range of different areas of work. They may cover everything from design work to installation, repair, renovation and service work; meaning each day is different to the last and no two jobs are the same in a day. The work may be highly complex and require specific skills, parts or tools for the individual tasks. Workflows may have a number of dependencies, which need to be stuck to, to complete the job so crews have to work well together.

For many of these companies there is also a mix of planned and emergency work throughout the day. The emergency calls that come in obviously need to be managed and worked into the day’s schedule. It means changes to the planned work and it is often difficult to make instant decisions on what needs to be changed around or moved down the priority.

Changes may be needed as jobs overrun due to their complexity, customers not being available or traffic and weather conditions impacting on a technician’s schedule.

Given that many companies still rely on paper-based processes, to some extent, in managing their field service work these challenges becomes all the greater to manage.

This brings additional difficulty to making changes to schedules and dispatch, allocating work to technicians as those in the office may not be working with all the information they need. So, the use of paper-based processes can mean a huge amount of time and resource is taken up by making the schedules for the start of the day and then managing them as changes occur throughout the day.

For any field service company, total visibility of field technicians and their work is key for complete optimization of resources and effective service delivery.

Benefits of Field Service Software Dispatching

Here are ten ways that the right scheduling solution makes a difference. The right schedule and dispatch software –like Field Force Tracker:

  1. Gives you fast, accurate scheduling and dispatch straight from the work order all in one easy application
  2. Enables you to make changes to accommodate incoming work – all at the touch of a button
  3. Provides great visibility of your teams, with maps to show where all your field workers are at any time
  4. Allows you to find the nearest worker to a job and enables better route optimization to get them to the job in the quickest time
  5. Takes into account service regions, worker skills and location
  6. Allows for planned, emergency and in-day tasks to be dispatched to the right, skilled technicians and engineers
  7. Allows you to schedule crews to specific jobs, while recording each individual’s time worked and different rates per crew member on the same job
  8. Ensures field workers have accurate information and the correct parts and equipment
  9. Gives you visibility of assets to assign them to jobs
  10. Provides your field technicians with job information on their mobile device and delivers the back office with job status updates in real-time

 

Field Force Tracker allows you to schedule your resources easily and quickly and dispatch the job to the field instantly. Our leading field service solution can transform how you run your field operation and ensure that you can get the most out of all the resources you have.

 

To learn more about Field Force Tracker scheduling take a look at our scheduling and dispatch video.

 

To find out more about Field Force Tracker’s complete solution why not view our overview video or join our 30-minute webinar.

 

About Field Force Tracker

Field Force Tracker (http://www.fieldforcetracker.com) is a leading global provider of its award winning mobile workforce solutions for service-based businesses of all sizes delivered as software-as-a-service (SaaS). Our solutions enable businesses of all sizes (from 1 user to 10,000 users) to meet the challenges associated with managing and running complex service operations. It helps in improving the productivity of their mobile workforce.

With Field Force Tracker, customers can create service schedule and route quickly, dispatch sooner, collect correct information at once in the field and invoice faster. The field service software makes it easy for users to eliminate waste, get more done in less time and be more profitable.

Field Force Tracker is a wholly owned unit of Rapidsoft Systems Inc. (http://www.rapidsoftsystems.com). Rapidsoft Systems, Inc. has its main office in Princeton, NJ, USA, a US R&D Center in Mercerville NJ, and sales, support and development offices in Palo Alto, CA, USA, Singapore, Dubai (UAE), Bombay, and Noida (India).